Add Key Finder Columns for Best Event Overview Options

Location: Events Finder/Settings/ Event Settings - > Add Available Columns

Overview:  When working with your upcoming events, especially if you have a lot you are managing at once, you can set up the columns to show in your events finder in a way that gives you the best overview and ease of management of inventory, waitlists and other data points that can be really important to keep an eye on. In this video we cover how to add these to your event's finder. This is by no means a hard fast rule as always with finders customize them to your preference.

See below for a list of suggested columns to show and a brief description of what they are.

Summary of Suggested Event Column Titles in Prefered Order:

• ID Number – This is a convenient static numeric reference for the event object. It never changes and is the reference point for accessing this content throughout the code in our system. It can be easier to do searches and speak to other team members by referencing just the ID number.
• Name – This is the name of the event and presents to the public on the website.
• Item Number – This is helpful if you have multiple item events, this can help list them out to align with the item inventory.
• Item Price – This can be helpful as reference point for the item price
• Start Date – This is the start date of the event—it can be a useful column to sort by for a chronological view of the upcoming events.
• End Date- This is the end date of the event, which may be more useful if managing multi-day events.
• Start Time- This is the starting time of the event.
• End Time – This is the ending time of the event.
• Starting Inventory – This value is a very important value to set at the beginning of an event registration, especially if you are tracking inventory, and especially if you have enabled the Shopping Cart Return to Inventory controls. (See also: Set Available Seats Limit and Track Inventory)
• Item Inventory – this references the field in the event editor called Remaining Available Inventory. It is a very important data point used by our system to trigger the sold out message, (and enable the waitlist display if selected.) It is also used in the Shopping Cart Return to Inventory controls. (see also FAQs on Inventory Controls, Sold Out and Waitlisted Events)
• Registered – This column lists a number of registered records for that event. You may need to refresh the finder with the refresh arrow at the top of the finder to get the most up to date numbers.
• Unregistered – This column lists a number of unregistered records for that event. You may need to refresh the finder with the refresh arrow at the top of the finder to get the most up to date numbers.
• Waitlist – This column lists will show if there are any emails on the waitlist for an event. It is a good marker to tell which events are in high demand.
• Status - This is the published status and is very good to ensure if the event is showing to the public and if it is open for registration (Visible – Allow Registration) or visible  on the website but in a coming soon preview status. (Not Visible – Do Not Allow Registration) or if it is not visible at all to the public (Not Visible on Website).

Click Next to review the different topics on Event Registration and Order Management, or you may jump ahead to a specific topic by visiting the Course Content page for a linked Index.

Related Topics:

• Create Event Registration via Administrator Order
• Create an Event Registration Order for Contact and Another
• Event Registration with Different Attendee than Payee
• Create a Complimentary Event Registration via Order for Accurate Sales Reporting
• Manually Create an Event Registration without an Order
• Cancel an Event Registration with Refund
• Cancel an Event Registration with No Refund
• Add Key Finder Columns for Best Event Overview Options
• How to Confirm a Contact is Registered for an Event
• FAQs on Inventory Controls, Sold Out and Waitlisted Events